Office Manager

About The Role

As site Office Manager, you’ll be tasked with several office duties which have a direct impact on our employee and guest experience.

About The Work

• Greeting and assisting employees, visitors, and vendors
• Providing support with conference room scheduling, setup and coordination
• Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas
• Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience
• Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.)
• Coordinating on-site employee lunches and site events, when notified by People Ops and/or Leadership
• Answering phone calls and promptly responding to voicemails
• Accurately processing/distributing incoming and outgoing mail and packages
• Providing support for management, staff and office administrators as needed
• Manage and maintain badge access system, including creating badges
• Manage and maintain security camera system and vendor relationship
• Manage and maintain building entrance systems
• Maintain and update staff seating chart 
• Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues 
• Promptly report facility or safety concerns to management
• Ensuring office and kitchen equipment are maintained or repaired if needed
• Drive to other local sites when need arises

About You

• High school diploma or certificate required, associate’s degree strongly preferred
• Highly customer-oriented, possessing a positive and helpful attitude to all employees
• Self-starter, and ability to work independently and collaborate well with others
• Strong level of computer literacy and experience using Google Suite or MS 365
• Exhibit strong positive written and verbal communication skills
• Ability to be flexible and adaptable within a dynamic environment
• Exhibit a high level of personal integrity, judgment, and discretion
• Good critical thinking and problem-solving skills
• Able to lift to 30lbs safely
• Have valid driver’s license and transportation
• Authorization to work in the USA

Bonus Points

• Previous experience as an Office Manager or in a customer-facing role
• Experience with budgeting and asset tracking
• Purchasing and managing outside services and contractors
• Event planning experience a plus